How to Add a Signature in Gmail

Adding a professional email signature to Gmail takes less than 2 minutes. Whether you want a simple text signature or a rich HTML signature with your logo and social links, this guide covers everything.

Method 1: Create a Signature Using Gmail's Built-In Editor

Step 1: Open Gmail Settings

Click the gear icon (⚙️) in the top-right corner of Gmail, then click "See all settings" at the top of the Quick Settings panel.

Step 2: Find the Signature Section

Stay on the General tab (the default). Scroll down until you see the Signature section. It will say "No signatures" if you haven't created one yet.

Step 3: Create a New Signature

Click "Create new" and give your signature a name (e.g., "Work", "Personal"). Click Create.

Step 4: Write Your Signature

In the text editor, type your name, title, company, phone number, and website. Use the formatting toolbar to:

• Make your name bold
• Add a horizontal line as a divider
• Insert a hyperlink to your website
• Change font colors

Step 5: Set Your Signature as Default

Below the signature editor, find "Signature defaults". Set your new signature as the default for New emails and Replies/forwards. This means Gmail will automatically add it to every email you send.

Step 6: Save Changes

Scroll to the bottom of the Settings page and click "Save Changes". Your signature will now appear in every new email you compose.

Method 2: Paste a Rich HTML Signature (from SignatureHub)

If you created a signature using SignatureHub's Email Signature Generator, follow these steps to paste it into Gmail correctly:

1. Go to signaturehub.io/email-signature-generator, fill in your details, and click "Copy Signature".
2. Open Gmail Settings → General → Signature section.
3. Create a new signature and click inside the text editor.
4. Press Ctrl+V (Windows) or Cmd+V (Mac) to paste.
5. The signature will appear with full formatting name, colors, and links intact.
6. Click Save Changes.

How to Add a Signature in Gmail on Mobile (iPhone & Android)

The Gmail mobile app has its own signature settings separate from the web version:

1. Open the Gmail app on your phone.
2. Tap the menu icon (☰) → scroll down and tap Settings.
3. Select the account you want to add a signature to.
4. Tap Mobile Signature.
5. Type your signature text and tap OK.

Note: The mobile app only supports plain text signatures. For a rich HTML signature, use the Gmail web version on desktop.

Frequently Asked Questions

Why doesn't my HTML signature show correctly in Gmail?

Gmail strips some CSS styles from email signatures. Use inline styles and table-based HTML (as SignatureHub generates) for the best compatibility. Avoid complex CSS like flexbox or grid.

How do I remove a signature from Gmail?

Go to Settings → General → Signature. Select the signature you want to remove and click the trash icon. Or set "No signature" as the default.

Can I have multiple signatures in Gmail?

Yes! Gmail allows unlimited signatures. Create multiple and switch between them using the pen icon (✏️) in the compose window.